Who uses Flowers for digital invoice approvals?
Accountants
With easy to setup invoice approval rules, approval limits, and workflow automations, accountants and their teams get full control over their invoice workflow processes.
Approver
Appointed approval personnel maintain a 360 degree view of invoice workflow completeness, product delivery confirmation, price & payment accuracy, and the overall invoice workflow process.
Management
Flexible rule-based approvals automatically route specific invoices to middle managers or C-Level executives for additional scrutiny and approval, e.g. invoices over € 1,000 go to the CFO before payment.
Maßgeschneiderte Funktionen für jedes Team
Simple setup with great support
We help you setup Flowers exactly the way you want in under 60 minutes. We train you in 15 minutes. And, we are always there for you by phone, email, or in person.
Full control with a 360 degree view
Maintain a reliable and detailed view in real-time—24/7— of all open or overdue invoices via our invoice dashboard. Know anything about any workflow, anytime!
Smart process management
Create default information requirement fields to ensure your Approvers and Managers add all the information needed by your approval workflow processes.
Your approval language, your way
We adapt to your preferred company approval language, making it simple for all users to get started immediately, with minimum effort.
Multi-company ‘all-in-one account’
Connect to all of your accounting systems for different companies. Change workflows, responsibilities, and rules for each company with ease.
Automatic DMS document indexing
We automatically index all of your content from every document, so you can securely search for anything at any time.
Enriching workflows with documents & notes
Connect your workflows to orders and delivery notes, and archive them in one single workflow. All documents always connected.
Free invoice archiving for 10 years
Never print invoices again. Stay in control - access your invoices securely and quickly at any time
Aktivitätenprotokoll
Wo auch immer Sie Ihre Dokumente speichern, Sie können den Freigabestatus jederzeit verfolgen. Das Aktivitätsprotokoll, das wir bei jeder Freigabe anhängen, macht es möglich.
Sofortige Freigaben
Erledigen Sie alle Freigaben mit nur einem oder zwei Klicks und mit geringstmöglichen Zeitaufwand. Genießen Sie die Gewissheit, dass alle Ihre Freigaben korrekt und vorschriftsmäßig sind.
Simple setup with great support
Save time and money with our instant notification for new invoices that require your approval. No more guessing or hoping you have caught them all.
Invoice enhancement
Simply add any new information or requests you feel necessary for specific invoices, and expedite them for additional action by Accountants or Management.
Minimum input
Approve most invoices with just one or two mouse clicks! Our permission-levels and end-to-end workflow automations enable minimum Approver input to get the job done.
Flowers smartphone app
Approve all your open invoices from anywhere, anytime, with our Invoice Approval Smartphone App. Like all our solutions, it’s fast, simple, & stress-free.
Transparent Budget Control
Be in full control of your budgets anytime by exporting invoice approval insights to where you need them. Our invoice approval workflows maintain full transparency.
Advanced document & workflow search
Check any invoice from the past quickly and easily when proof of payment and payment details might be critical. Flowers is a single source of truth.
Instant approvals
Approve all your invoices with just one or two clicks, and with the least amount of intrusion on your time. Enjoy knowing that all your invoices are accurate and compliant.
Flowers smartphone app
Approve all your open invoices from anywhere, anytime, with our Invoice approval smartphone app. Like all our solutions, it’s fast, simple, & stress-free.
Full Control with a 360 degree view
Maintain a reliable and detailed view in real-time—24/7— of all open or overdue invoices via our invoice dashboard. Know anything about any workflow, anytime!
Your invoices, your rules
Set up rules to decide what invoices you want to see. Decide by amount or by specific vendor, supplier, creditor, or customer. Everything is easy with our no-code way.
Prevent all potential errors
Prevent invoice
fraud
Achieve business transparency
Create reliable audit trails
Get accurate financial reporting
Reduce invoice approval costs
Automatic document import & export
We automatically fetch invoices from your accounting inbox.
We automatically fetch scanned invoices from your scanned inbox.
Dropbox, OneDrive, G-Drive, SharePoint, WebDav, and beyond.
Dropbox, OneDrive, G-Drive, SharePoint, WebDav, and beyond.
Send any documents in any amounts via your preferred APIs.
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How can we help?
We are happy to help you with your request. Just fill out the form and we'll get back to you as soon as possible!
Your personal demo
Simply choose a suitable appointment. Feel free to mention any questions or topics you would like to discuss in the form. This way, we can prepare optimally for you.
We look forward to speaking with you!
- Individual consultation for you & your team
- Tailored to your priorities
- Complimentary and without obligation
- Answers to all your questions
We are looking forward to talking to you!
How can we help?
Call us directly or send us an email and we'll get back to you.
Frequently asked questions
What are the benefits of using Flowers for me and my tax advisor?
For your company, Flowers reduces accounting costs through automation and minimized error rates, saves time through automated payment processing, provides real-time transparency of all financial transactions, and improves cross-departmental collaboration. Your tax advisor benefits from reduced costs for transaction processing and corrections, gains more capacity for strategic advice and works more efficiently through automatic document entry. In addition, you benefit from at least 50% lower booking fees in accordance with Section 33 (2) StBVV, fewer queries due to correct data and early error detection through automatic verification mechanisms.
How can Flowers be integrated into my existing IT landscape (DATEV and other tools) and can existing data be transferred?
Flowers integrates with existing ERP and accounting systems such as DATEV. Data can simply be transferred by uploading a booking data set, which Flowers analyses and uses as a basis for automation. Data from Flowers can also be easily exported to all systems. The multi-client functionality also enables the central administration of several business units.
Can you integrate with my booking system?
We integrate with them all. With 5,200+ APIs & connectors we are confident that Flowers can connect quickly and securely.
How does 3-way matching work in Flowers?
Flowers automatically compares order, delivery note and invoice at item level with a high initial allocation rate. Variations in quantities, prices or missing items are reliably identified and marked for clarification — for faster approvals and less manual effort.
How much time does Flowers save?
Many customers report time savings of up to 75% in contract management — primarily through automated workflows and quick searches.
How does Flowers help to minimize risks?
With automated deadline monitoring, reminders, and clear audit trails, you can avoid contract penalties, forgotten cancellations, or compliance violations.
How quickly is Flowers ready for use?
The software is set up in a few days. Thanks to the no-code approach, adjustments can be implemented without expensive IT projects.
Can I link documents, such as contracts, to other documents?
Yes You can link contracts with orders, invoices, performance records or photos (e.g. for rental properties), etc.
How does the assignment of rights and roles work?
You define which employees are allowed to view, edit or approve which content or documents and contracts. This ensures data security at all times.
What specific savings can I expect?
Customers report time savings of up to 75% within a few weeks. Typical effects include: less manual work, lower personnel costs, saved paper and printing costs, and the consistent use of discounts.
What are the costs of using Flowers?
Flowers works with a volume-based pricing model: You only pay for the invoices that have actually been approved. As a result, you avoid unnecessary fixed costs and have full cost control.
Is the software suitable for every company?
Yes Flowers is suitable for small and medium-sized companies as well as for corporations. With individual approval rules and flexible pricing models, the solution adapts exactly to your company size and processes.
How are my employees introduced to the system?
It is set up together with a personal contact person. We support your teams with training, step-by-step introductions and individual support via phone, email, or video call.
What are the advantages of Flowers compared to manual approval?
- Up to 80% lower process costs
- No media breaks (email, paper, Excel)
- Real-time transparency instead of loss of control
- Compliance with deadlines and discount benefits
- Audit-proof archiving for 10 years
Is Flowers GoBD and legally secure?
Yes All invoices, contracts and other documents are archived in accordance with GoBD and HGB. In addition, an integrated AI checks every invoice in accordance with §14 UStG. This ensures legal security and reduces the risk of fake invoices or formal errors. All data is transmitted in encrypted form and stored exclusively in Germany — in accordance with the highest security standards.
How does digital invoice approval work with Flowers?
Flowers automates the entire process: incoming invoices are digitally recorded, automatically assigned to the right people and checked, approved and archived in an audit-proof manner using transparent workflows. Every step is traceable in real time.
Is Flowers multi-client capable?
Yes, Flowers is multi-client capable. You can manage several companies in one account and assign roles and access rights individually to each company. Master data such as account frames, creditors, debtors, article master data, etc. can also be assigned individually for each company. The switch between companies takes place within the account and you do not have to log out and log in separately.
How long does it take to implement and when does Flowers start automated booking for my company?
Flowers starts automating on the very first day. After uploading an existing booking data set, the system analyses your account assignment patterns and applies them immediately. Automation improves with every additional booking. There is no need for a long implementation phase to benefit from the benefits.
Do I need technical knowledge to use the software?
Nein, die intuitive Benutzeroberfläche von Flowers ermöglicht eine einfache Bedienung ohne IT-Kenntnisse. Unser Support steht Ihnen zusätzlich bei Fragen zur Seite.
How easy is it for my employees to use?
Flowers Software is an intuitive platform that serves as a compass for your processes. We ensure ease of use through a user-friendly interface and offer individual onboardings.
To ensure a high level of acceptance, we involve your employees as soon as the processes are set up and offer individual user training if required.
What about document import & export?
No problem. We’ve you covered in both directions.