Contract management made easy
- Transparent organization of all contracts for a clear overview
- Shorter processing times & increased efficiency
- Compliance with all guidelines through the use of certified software
Contract Management Challenges
— our solution
typical
challenges
Failures to meet deadlines
High costs as cancellations or renewals are overlooked
Slow approvals
Many review rounds and inquiries delay decisions by days.
Billing errors and delays
Manual data collection results in duplicates and late payments.
Versionschaos
It is unclear which contract is valid and when changes were made.
Compliance and archiving risks
Duties are breached, documentation is incomplete, legal certainty is lacking.
That's why love
Flowers user
Don't miss any more deadlines
Automatic reminders and alerts for timely cancellations & renewals.
Clear responsibilities
Role-based workflows speed up checks and status can be traced at any time.
AI-supported invoicing processes
OCR and intelligent analysis reduce manual errors and speed up approvals.
360° contract management in the CLM system
Central versioning and documentation — it is always clear which document is valid.
Conclude digitally in a legally secure manner
eSignature, audit-proof filing and audit logs meet GDPR and GoBD requirements.
Contract Lifecycle Management
— from creation to implementation to completion.
Creation & approval
Contract signing
Deadline monitoring
Invoices & payments
Archive & integration
Contract management software tailored to your needs
Folder structures are a thing of the past. Flowers' innovative matrix storage allows instant access to documents, no matter what you're looking for.
Import contracts, conversations and invoices automatically via email import (available per company and contract type)
Store contract templates centrally, use standard clauses and create contracts more efficiently.
Our innovative DMS solution offers quick access to all documents via a full text search, automatic linking of workflow data and matrix storage
All your companies in one account. Thanks to our numerous authorizations, accesses can be flexibly separated.
Conveniently view, check and approve contracts on the go using a smartphone app. Available on the App Store and Play Store.
Maintain a full budget overview at all times. Assign cost centers, responsibilities, and budgets to contracts as you like.
With Flowers, you always know exactly when to plan with which invoices and invoice amounts.
Automatically assign tasks resulting from contracts to the correct people or teams, including deadline management and escalation management.
Flowers offers an open API, webhooks, and over 5,200+ integrations with third-party systems.
Sign contracts digitally in a legally secure manner — quickly, without media breaks and without the need for paper.
Import and export all data at any time. You have maximum access to all your data at any time, even via API.
Flowers can help you with other processes, such as digital invoice approval, order forms, and fleet, inventory, and device management.
Create a workflow for the initial creation, review, and approval of new contracts. With AI support for faster analyses and decisions.
Create a workflow that notifies you of upcoming renewals in good time and reviews them again.
Make negotiations an integral part of your processes with Flowers' automated workflow management.
With Flowers, you know early on about upcoming contract extensions and thus benefit from a negotiating position that is not critical of time.
Approval workflows
With Flowers, you can re-approve contracts initially and periodically by the appropriate responsible parties.
If you wish to cancel contracts after being checked again, Flowers can assist you with automated cancellation emails to the contractual partner.
Invoices automatically recognized and approved. Payment terms are assigned, recurring bookings with appropriate payment matching.
Flowers grows strategically with you. Flowers adapts flexibly to your business and strategic development.
While others are following, Flowers is involved in designing. We ensure that you are always up to date with the latest legal requirements — often ahead of them.
Flowers offers numerous role and authorization levels, including authorization automations. Vacation and sickness replacements are also possible.
Flowers is ISO:27001 certified and stores data exclusively on servers in Germany. We are also compliant with GoBD and GDPR and archive data in an audit-proof manner.
The flexibility and control of rules allows you to cover any compliance requirement in Flowers. Define revision periods, mandatory fields, and authorizations.
Contract management software for every type of contract
customer contracts
Create your customer contracts in Flowers. Through our individual fields, we also cover your special cases.
supplier contracts
Record agreed framework contract quantities, remaining release quantities, guaranteed delivery times and payment terms.
service provider
Link cost estimates, performance records, and invoices directly to contracts.
leasing contract
Keep track of the remaining installments, connect payments you've already made and set inclusive kilometers.
Freelancer contracts
Review performance records with our approval processes and keep an eye on budgets and costs. By the way: In Flowers, you can also create and manage projects.
employee contracts
With Flowers, you can see employee contracts and any contract additions or changes at a glance.
NDA
Create, send and manage confidentiality agreements automatically.
Mobile phone contracts
Assign mobile phone contracts to employees. Keep an eye on inclusive volumes, tariffs and additional costs.
leases
Connect your rental contracts with photos of defects, handover reports, or other contract supplements and notes that are important to you.
Cooperation agreements
Whether you're a sales agent or a partner company: Combine commission agreements and KPI's with contracts and automate billing.
AV contract (GDPR)
Always legally protected: Always keep an eye on all AV contracts in accordance with GDPR Art. 28 para. 3. Create and send AV contracts automatically for all new customers.
maintenance contracts
Probably the most frequently overlooked contracts. Always keep an eye on maintenance contracts as well.
and many more...
Flowers can be integrated like this
At the same time, you can modernize, streamline and make your system landscape more efficient step by step with Flowers.
Flowers can do even more
Frequently asked questions
Wie hilft Flowers, Risiken zu minimieren?
Durch automatisierte Fristenüberwachung, Erinnerungen und klare Audit-Trails vermeiden Sie Vertragsstrafen, vergessene Kündigungen oder Compliance-Verstöße.
Kann ich bestehende Verträge importieren?
Ja. Verträge können gesammelt über Upload oder Schnittstellen übernommen und automatisch indexiert werden.
Kann ich Verträge mit anderen Dokumenten verknüpfen?
Ja. Sie können Verträge mit Bestellungen, Rechnungen, Leistungsnachweisen oder Fotos (z. B. bei Mietobjekten) verbinden.
Kann Flowers Verträge automatisch verlängern oder kündigen?
Ja. Sie können Regeln hinterlegen, sodass Verträge automatisch verlängert oder zur Kündigung markiert werden, wenn Fristen erreicht sind.
Wie funktioniert die Vertragsprüfung?
Über flexible Workflows können Verantwortliche automatisch eingebunden werden. Änderungen, Kommentare und Freigaben werden lückenlos im Audit-Trail dokumentiert.
Kann ich Verträge digital unterschreiben?
Ja. Flowers bietet eine integrierte Lösung für digitale Signaturen – rechtssicher, schnell und ohne Medienbruch.
Wie unterstützt Flowers beim Fristenmanagement?
Alle relevanten Fristen (z. B. Kündigungsstichtage, Verlängerungen) werden automatisch erfasst und rechtzeitig mit Erinnerungen angezeigt.
Welche Vorteile bringt digitales Vertragsmanagement?
- Nie wieder Fristen verpassen
- Zeitersparnis bei Prüfung & Verwaltung
- Zentrale Ablage aller Vertragsdokumente
- Effiziente Workflows statt E-Mail- oder Excel-Chaos
- Rechtssicherheit durch GoBD- und DSGVO-Konformität
Welche Kosten entstehen für die Nutzung von Flowers?
Flowers arbeitet mit einem volumenbasierten Preismodell: Sie zahlen nur für die tatsächlich freigegebenen Rechnungen. Dadurch vermeiden Sie unnötige Fixkosten und haben volle Kostenkontrolle.
Ist die Software für jedes Unternehmen geeignet?
Ja. Flowers ist sowohl für kleine und mittelständische Unternehmen als auch für Konzerne geeignet. Durch individuelle Freigaberegeln und flexible Preismodelle passt sich die Lösung exakt an Ihre Unternehmensgröße und Prozesse an.
Ist Flowers GoBD- und rechtssicher?
Ja. Alle Rechnungen, Verträge und andere Dokumente werden GoBD- und HGB-konform archiviert. Zusätzlich prüft eine integrierte KI jede Rechnung nach §14 UStG. Das sorgt für rechtliche Sicherheit und reduziert das Risiko von Fake-Rechnungen oder formellen Fehlern. Alle Daten werden verschlüsselt übertragen und ausschließlich in Deutschland gespeichert – nach höchsten Sicherheitsstandards.
How easy is it for my employees to use?
Flowers Software is an intuitive platform that serves as a compass for your processes. We ensure ease of use through a user-friendly interface and offer individual onboardings.
To ensure a high level of acceptance, we involve your employees as soon as the processes are set up and offer individual user training if required.